Facilities Office Manager

Job Overview

The Facilities Office Manager will manage and oversee the administrative office operations of the facilities department, ensuring efficient coordination of maintenance, capital projects, vendor management, compliance, and budget tracking across all church properties. The Office Manager serves as the central administrative hub for facilities operations, supporting communication between departments, vendors, contractors, and leadership while maintaining excellence in stewardship, organization, and execution.

Essential Duties and Responsibilities:

Represents the Facilities Leadership Team in all administrative and operational matters, providing strategic oversight and coordination to ensure successful execution of assigned projects, initiatives, and departmental objectives.
Oversees administrative systems and processes, ensuring efficiency, accountability, and alignment with organizational standards.
Manages and gathers budget information for both OPEX and CAPEX, which includes obtaining quotes and relevant details, to maintain an accurate and current budget account for the department.
Provides operational and administrative leadership support to the Facilities General Manager, overseeing departmental calendars, communications, meetings, timekeeping administration, and preparation of agendas and executive reports.
Manages procurement processes for equipment, uniforms, and materials, monitoring annual expenditures to ensure budget alignment and cost control.
Maintains and oversees comprehensive facilities databases, including equipment inventories, preventative maintenance schedules, warranties, and service agreements to ensure accuracy and compliance.
Coordinates the solicitation, evaluation, and negotiation support of vendor proposals to ensure quality service delivery and cost-effectiveness under the direction of the Facilities General Manager.
Oversees inventory management and asset tracking, including warehouse operations and hurricane preparedness resources.
Leads administrative coordination for departmental events, initiatives, and internal activities.
Develops, implements, and maintains administrative manuals, procedural guides, and structured filing systems to support operational excellence and continuity.
Conducts research and manages follow-through on equipment replacement, parts procurement, and repair projects, including vendor sourcing, purchase order processing, receiving, and project closeout documentation.
Serves as a key liaison between leadership, employees, vendors, and external partners to ensure clear communication and efficient workflow.
Oversees purchase order submissions, reconciles purchase statements, and manages P-card transactions to ensure financial accuracy and accountability.
Prepares weekly operational reports and ensures all service agreements, contracts, and inventory records remain current and properly documented.
Drafts professional correspondence and develops analytical and operational reports to support leadership decision-making.
Other duties may be assigned.

Professional Qualifications

Proficient with Microsoft Office and other systems
Speak and write fluently in Spanish and English
Proven experience in facilities management or a related administrative role
Strong financial acumen and experience managing budgets
Excellent organizational and multitasking skills
Strong interpersonal and communication skills
Ability to make critical decisions and act independently
Knowledge of procurement and supply management practices
Experience in vendor management and negotiation
Facilities field experience is preferred

Education and/or Experience Requirements

Associate's degree in business administration, Facilities Management, or a related field
Minimum of 4 years of experience in facilities management, business administration or related field

Spiritual Qualifications

Uncompromised commitment to KJM’s vision, values, core beliefs and statement of faith.
Agree to be an active participant in King Jesus International Ministry.
Be a born-again Christian who conducts affairs in accordance with the Bible and maintains a lifestyle consistent with the Scriptures.
Understand that in this role, they are a critical part of KJM’s mission to bring the supernatural power of God to this generation, and that part of their responsibilities as a church employee includes being considered a spiritual leader in the church.

Equal Employment Opportunity
King Jesus Ministry is an equal opportunity employer. Our policy is to treat every employee with dignity and respect. In accordance with federal, state, and local laws, we recruit, hire, promote, and evaluate all personnel without regard to race, color, sex, marital status, age, national origin, veteran status, or disability, except where such characteristics is an appropriate bonafide occupational qualification.

As a Ministry, ERJ takes full advantage of the exemption for Title VII “religious discriminations” afforded religious organizations. In doing so, ERJ reserves all rights allowed by law to base employment action on the grounds of religious beliefs and doctrine.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Join Our Team

At King Jesus Ministry we use our God-given talents to serve the Kingdom, reach the lost and help people connect to Jesus.

We are like-minded, spirit-filled people with one goal: reaching the lost and discipling the nations.

When you work for a Ministry you make an eternal difference. Our life and our work are centered on leading people to experience the supernatural power and unconditional love of God. If you have a passion for this vision, you may be the right candidate for this job.

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